Essential Duties and Responsibilities (Other duties may be assigned as needed)

•     Review approved purchase requisitions through FFA and maintain list of open and closed Requisitions and Purchase Orders

•     Receive & review vendor invoices for payments for San Diego & San Jose.

•     Match POs, packing slip, and any back-up document confirming accuracy of price and items bought.  Code expense to the correct GL account /     Department / Job.

•     Generate A/P summary report once/month and assure it matches the general ledger balance.

•     Biweekly payroll processing in ADP workforce now.  This includes Time and Attendance reconciliation, FSA/ HSA review, and benefits invoice oversight

•     Maintain general company payroll data as it pertains to weekly payroll processing, not responsible or quarterly or annual reconciliation.

•     Forward invoice to designated person for approval and match to appropriate packing slips or other support of receipt of goods and or services.

•     Support data maintenance and reporting relating to 401K.     

•     Support and process client credit application process.

•     Match vendor invoices to related Purchase Requisitions and Pos and cancel when fully invoiced.

•     Process Credit requests for new Customers, using the DNB platform.

•     Secure W9s and set-up vendor in FFA.

•     Schedule checks to be issued and seek approval from Controller for weekly check-runs & send out checks once complete.

•     Maintain Capital Expenditure (“CE”) request files, including back of related expenditures.

•     Perform day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts receivable.

•     Process bills, and prepare invoices and bank deposits    

•     Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.

•     Verify discrepancies by and resolve clients’ billing issues

•     Facilitate payment of invoices due by sending bill reminders and contacting clients

•     Reports detailing accounts receivable status

•     The above statements are intended to describe the general nature and level of the work being performed by the employee assigned to this position.  There are no exhaustive lists of all duties and responsibilities, knowledge, skills, abilities, physical job demands and working conditions     

Personal/Professional Attributes

•     Maintain a high degree of payroll data and financial integrity and confidentiality.     

•     Professional self-starter and fast learner and with strong communication skills    

•     Demonstrates strong accountability.

•     High focus on customer service, and willing to go above and beyond to get the job done.

•     Organized and impeccable follow-through skills

•     Work collaboratively with colleagues

•     Critical analysis mindset, constantly thinking outside the box

•     Problem solving and analysis intuition

•     It is the responsibility of every employee to contribute to a positive work environment through cooperative and professional interactions with co-workers, customers, and vendors

Requirements for Eligibility

•     High School Degree Required, Bachelor’s Degree in Accounting or related field is optional but preferred.

•     Three (3+) years of previous accounting experience in both Accounts Payable and Accounts Receivable with a min of 3 years be in Accounts Receivable.    

•     Previous payroll experience is required.     

•     Previous ADP Workforce Now experience is preferred.     

•     Working knowledge of basic CA Labor law and CA wage and hour regulation.     

•     Organized, process driven, and able to multitask under high pressure/high     stress situations.     

•     Ability to prioritize tasks and willing to go above and beyond to get the job done.

•     Excel knowledge ideal, strong computer skills

•     Previous SAP, Financial Force or system equivalent preferred

•     Strong attention to detail

•     Previous experience in a dynamic and changing environment.

•     Continuously looking for process improvements while taking direction.

•     Operate with some level of autonomy