Executive Admin

Mountain View, CA

Posted: 07/08/2019 Employment Type: Direct Hire Industry: IT Job Number: JOS000008670

Job Summary 

We are currently seeking an Executive Assistant to support several executives in a fast-paced, ever-changing environment. This position is able to adapt to different situations seamlessly, with a can-do attitude. The Executive Assistant will handle confidential information, use good judgment and have excellent organization and communication skills. 

This position will report to but will provide support for several key executives.   

Responsibilities:  

  • Responding to business e-mails to handle inquiries and direct/route appropriately  
  • Handling confidential and non-routine information  
  • Heavy calendar management, requiring interaction with both internal Teammates and external business partners  
  • Arranging complex travel (domestic and international), schedules and reservations  
  • Reconciling and processing trip expenses  
  • General AP processing  
  • Crafting general correspondence, memos, charts, tables and misc. presentations  
  • Prioritizing and running multiple projects at a time, and following through in a timely manner  
  • Leading and/or assisting with administrative initiatives and special projects that may arise 

Education, Experience, Skills:  

  • AA/BA degree preferred  
  • 5-7 years administrative experience supporting executives, sales and marketing executives a plus 
  •  Proficient in MS Word, Excel, PowerPoint, Outlook  
  • Solid experience arranging, and re-arranging complex travel plans and reconciling expenses  
  • Excellent verbal and written communication skills, with a good command of the English language, oral and written  
  • Able to multi-task, and comfortable working in a diverse, fast-paced changing environment  
  • Strong intuitive and interpersonal/reasoning skills, enabling you to handle sensitive and confidential situations. This role continually requires demonstrated poise, tact diplomacy and business acumen 

Personal Attributes: 

  •  Self-motivated, innovative, and able to accomplish tasks with minimal direction and supervision  
  • Able to seek out the most efficient process to complete a task and exercises good judgment  
  • Solution-driven interpersonal skills to work through conflict in an effective professional manner  
  • Able to maintain productive working relationships  
  • Your strong organization skills and continual attention to detail are critical in establishing priorities and meeting deadlines  
  • Professional appearance 

 This company provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status or genetic information. 

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