Admin Assistant

San Jose, CA

Posted: 07/15/2019 Employment Type: Contract Industry: Semiconductor Job Number: JOS000008775

Job Description

Job Description 

This company is looking for an Administrative Assistant to support the Finance organization including Tax, Finance, Treasury, and Risk Management. 


Support of the management team with various tasks including but not limited to: 

  • Organizational management for senior leadership team, meetings, agendas, effectiveness 
  • Calendar management 
  • Prepare presentations in slides & powerpoint, utilizing data from sheets & excel 
  • Expense report processing 
  • Assist staff with travel coordination 
  • Maintain up to date organizational charts, contact lists and email alias lists 
  • Purchase order generation and invoice processing. Manage all open purchase orders. Work with vendors and project managers to ensure billing occurs in timely manner 
  • Coordinate team meetings and events 
  • Assist with audio, visual and web conferencing 
  • Perform general office administration duties such as ordering supplies and equipment. 
  • Assist team with projects as needed. 


  • Strong organizational and project management skills, with the demonstrated ability to anticipate executive leadership team needs 
  • Excellent verbal and written communication skills 
  • Previous Administrative Assistant experience in a fast-paced work environment a plus 
  • Strong calendar management skills 
  • Proficiency in gSuite collaboration tools preferred; Microsoft Office (Word, PowerPoint, Excel) 
  • Previous experience opening purchase orders and processing invoices.  Oracle experience preferred.  
  • Must have strong initiative, self-motivation and high standards of excellence 
  • Ability to work successfully in a team environment and build effective working relationships 
  • Exercise discretion and judgment in handling highly sensitive and confidential information 
  • Exceptional organizational, time management and problem-solving skills 
  • Ability to juggle multiple tasks with accuracy and achieve deadlines under pressure 
  • Must have outstanding attention to detail 
  • Ability to adapt to changing priorities in a deadline-driven environment 
  • Must be proactive and have strong follow-through 
  • 5+ years of related experience required 

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