AP Specialist

Mountain View, CA

Posted: 11/04/2019 Employment Type: Contract Industry: Medical Device Job Number: j-2014

Job Summary 

The Accounts Payable Specialist will support the Accounting team. In the company’s fast-pasted environment, the AP Specialist will verify and reconcile invoices, controlling expenses and compile reports by completing payments in a timely manner and maintaining accurate AP records. The position reports to the Accounting Manager.    

Responsibilities 

  • Responsible for processing high volume and full cycle accounts payable including 3-way PO matching, 2-way matching and check requests. This includes routing invoices for approvals, coding and entering invoices, and processing payments 
  • Ensure entered bills, invoices, and check requests have the appropriate supporting documents, approvals and account/department coding 
  • Maintain data for physician related payments as it relates to the Sunshine Act 
  • Resolve purchase order, invoice or payment discrepancies 
  • Obtain, maintain and update vendor records (W-9’s, WT, payment mailing addresses, etc.) 
  • Responsible for vendor relations 
  • Interface with vendors as well as teammates 
  • Prepares analysis of accounts as required 
  • Related administrative duties such as copying, filing and maintaining vendor accounts 
  • Assist with quarterly and year end audits 
  • Comply with and promote corporate policies, procedures and ensure proper internal controls are being followed. 
  • Provide support to the finance team and all other duties as assigned 

Education, Experience, Skills 

  • Bachelor’s Degree in Accounting or Finance preferred, but not required. 
  • 2-3 years relevant professional experience in general corporate accounting and/or auditing corporate financial statements. 
  • Familiar with internal control procedures and document processes. 
  • Strong interpersonal/communication skills and the ability to deal effectively with a variety of personnel including scientific, commercial and operational staff. 
  • Exceptional attention to detail. 
  • Innovative and able to thrive in a high paced environment. 
  • Outstanding written and verbal communication skills. 
  • Excellent organizational skills and ability to adhere to timelines. 
  • Proactive and timely problem solver. 
  • Proficiency in MS Office with knowledge of Excel. 

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