Accounting Specialist

East Bay, CA | Contract

Post Date: 09/02/2015 Job ID: 3061 Industry: Medical Devices

Primarily responsible for accounts receivable functions including high-volume billings and collection calls, payment processing, and customer account research and reconciliations. Also responsible for other ad hoc projects as needed.

MAJOR DUTIES AND RESPONSIBILITIES:

Accounts Receivable:

* Process daily A/R invoices including reconciling shipments, reviewing invoices for accuracy and reasonableness, as well as printing and distributing invoices via mail or email

* Review new customer setup forms and ensure customer A/P contact information is complete. Follow up on missing information, if needed.

* Conduct customer account research and respond to customer inquiries

* Enter and post daily payments to customer account

* Maintain list of ACH customer accounts and reconcile ACH payments on weekly basis, as well as conduct month-end ACH payment reconciliation

* Make daily collection calls on past due invoices to ensure timely payment

* Make follow-up collection efforts on challenging accounts

* Interact with customers to resolve billing or collection issues

* Accurately prepare and distribute aging summary report to senior management

* Interface with Customer Service and Sales organizations on daily basis

* Maintain accounts receivable work files 

Misc:

* Provide quarterly/annual external audit support for related areas

* Manage filing and organization of documents

* Document work instructions and process flows

* Recommend process improvements

* Assist with general ledger responsibilities as needed

REQUIREMENTS:

* Bachelor degree in accounting and/or finance preferred, but not required

* Knowledge of basic accounting a must

* Minimum of 2 years of relevant experience

* High volume collection experience a plus

* Proficient in Microsoft Outlook and Excel

* ERP experience preferred. QAD experience a plus

* 10-key by touch 

OTHER QUALIFICATIONS:

* Discreet, reliable and trustworthy as this role handles confidential Company information

* Excellent oral and written communication skills

* Self-starter

* Ability to multi-task and meet challenges with resourcefulness, effectively manage competing demands, take responsibility for fulfillment of obligations and willingness to do what it takes to reach goals


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